Maluti TVET College, under the Department of Higher Education and Training, is offering a Data Capture (MIS) position at its Main Campus for applicants with Grade 12, NCV Level 4 or another relevant NQF Level 4 or 5 qualification.
The position is offered on a 12-month council-paid contract with a salary of R201 093 per year at Level 04.
The successful candidate will work with student registrations, examination information, academic records, databases and college management information systems.
Applications close on 23 October 2026.
What will you do as a Data Capture employee?
Your main responsibility will be to capture, verify and maintain student and academic information across the college’s systems and records.
Your duties will include:
- Capturing student registration information
- Recording payments
- Issuing student numbers
- Capturing examination marks
- Capturing student absentee records
- Verifying information
- Correcting or querying missing information
- Updating registers
- Maintaining student files
- Backing up captured information
- Retrieving and distributing examination results
Accuracy is especially important because the information you handle can affect student registrations, results and academic records.
What does MIS mean?
MIS stands for Management Information System.
In this role, you will work with information used by the college to manage student records, registrations, examinations and reporting.
The position therefore combines data capturing with records management and administrative support.
Will you work with student registrations?
Yes. During registration periods, you may need to:
- Capture enrolment information
- Record payments
- Issue student numbers
- Issue proof of registration
- Issue student cards
- Maintain registration records
You will need to make sure the information entered into the system matches the supporting records.
What examination information will you handle?
The role includes extensive examination administration.
You may be responsible for:
- Capturing ICES marks
- Capturing ISAT marks
- Capturing final examination marks
- Completing hard-copy mark sheets
- Preparing mark sheets for examination attendance
- Receiving marks from Heads of Departments
- Receiving examination timetables
- Distributing mark sheets to lecturers
- Retrieving examination results
- Issuing statements of results
- Issuing certificates
You will also submit information and mark sheets when required.
How important is data accuracy?
Data accuracy is one of the most important parts of the position.
You will need to identify:
- Missing information
- Data-entry errors
- Incomplete records
- Incorrect information
Captured data should be checked against source records before it is finalised.
This helps protect the accuracy of student and examination information.
Will you maintain student files?
Yes. You will help maintain and organise student records.
This includes:
- Sorting records
- Storing files securely
- Filing student records alphabetically
- Updating records
- Retrieving information when required
- Providing records to relevant college components
Good filing and records management make it easier for staff to find accurate student information when needed.
What computer and systems knowledge is useful?
Applicants should have computer literacy and an understanding of:
- Data capturing
- Information management
- Office administration
- COLTECH
- Data warehouse systems
- Information technology requirements
COLTECH is particularly relevant because TVET colleges use information systems to manage student and academic data.
Who can apply?
You need one of the following:
- Grade 12 certificate
- Equivalent qualification
- NCV Level 4
- Relevant NQF Level 4 or 5 qualification
The opportunity therefore provides access to candidates who have completed Grade 12 without requiring a degree or diploma.
What other knowledge is useful?
Applicants should have an understanding of areas such as:
- Skills Development Act
- Public Service Regulations
- Public Service Act
- Labour Relations Act
- Information management
- Office administration
These areas are relevant because the position operates within a public education institution.
What skills will help you succeed?
Useful competencies include:
- Planning and organising
- Report writing
- Written communication
- Verbal communication
- Computer literacy
- Analytical ability
- Problem solving
- Interpersonal skills
- Customer service
- Project management
- Team leadership
- People management
Attention to detail is also important because you will regularly work with academic and personal information.
Will you work with examination documents?
Yes. Your duties can include handling physical examination records as well as electronic information.
You may need to:
- Courier external examination papers to DHET
- Prepare mark sheets
- Receive examination documents
- Update registers
- Distribute records to lecturers
- Send result schedules to campus management
This gives the position a strong examination-administration component.
What is the salary?
The position pays:
R201 093 per year
The role is classified at Salary Level 04.
What are the employment details?
Employer: Department of Higher Education and Training, Maluti TVET College
Position: Data Capture (MIS)
Reference: MALUTITVET/MAIN001/2026
Centre: Maluti TVET College Main Campus
Contract: Council-paid, 12 months
Salary: R201 093 per year
Salary level: Level 04
Closing date: 23 October 2026
How do you apply by post?
Post your application to:
Human Resource Management
Maluti TVET College
Corporate Office
Private Bag X33
Bethlehem
9700
Where can you hand deliver your application?
Hand-delivered applications can be submitted to:
Maluti TVET College Corporate Office
Corner High & Broster Street
Bethlehem
9700
Can you apply by email?
Yes. Email applications to:
hrrecruitment@malutitvet.co.za
Your application must be submitted as one PDF attachment.
Use the job title and reference number MALUTITVET/MAIN001/2026 in the email subject line.
Do you need a Z83 form?
Yes. Applications must be submitted using the Z83 application form effective from 1 January 2021.
Make sure you quote the correct vacancy reference number on the application.
Who can you contact for enquiries?
For enquiries about the position, contact:
NJ Ntsela
Telephone: (058) 303 1732
Applications close on 23 October 2026.
