RCL Foods is recruiting for two permanent clerk opportunities in KwaZulu-Natal, covering different sides of its FMCG operation.
The Van Sheet Clerk in Durban works within Finance and focuses on debtors administration, proof-of-delivery documents, invoices, claims and credit notes. The Despatch Clerk in Pietermaritzburg works within Operations and Manufacturing, with responsibility for stock control, loading accuracy, dispatch transactions and supervision of truck loaders.
The Pietermaritzburg opportunity closes on 18 September 2026, while the Durban position closes on 22 September 2026.
Which RCL Foods clerk positions are available?
The two opportunities are:
- Van Sheet Clerk, Durban, reference RCL260908-4
- Despatch Clerk, Pietermaritzburg, reference RCL260915-3
Both are permanent positions, but the work differs significantly.
The Durban position is closely connected to financial administration and debtor records, while the Pietermaritzburg position is part of the physical flow of stock through dispatch.
What will you do as a Van Sheet Clerk?
You will help make sure sales and delivery documents are accurately processed, matched and balanced.
Your work will cover areas such as:
- Proofs of delivery
- Claims
- Credit notes
- Invoices
- Sales orders
- Debtors administration
- Daily reconciliations
The position reports to the Commercial Financial Manager and sits within RCL Foods’ baking business unit.
How will proof-of-delivery documents fit into the role?
Proofs of delivery, commonly called PODs, are an important part of the daily process.
You will check outstanding PODs through the QDocs reporting process and follow up with drivers and the Dispatch team where documents are missing.
PODs that remain outstanding for more than three days must be escalated to the Distribution Manager and General Manager.
You will also need to complete processing for the previous day by 11:00 the following morning.
What will you reconcile each day?
Invoices, claims and PODs need to balance.
You will compare quantities across the documents, investigate differences and follow up where something does not match.
This means attention to detail is essential because incorrect quantities or missing documents can affect customer accounts and financial records.
Will you work with credit notes?
Credit-note processing is a major part of the Durban position.
You will:
- Capture credit notes daily
- Match them to supporting documentation
- Attach generated credit notes to the relevant claims
- Check 3C and 4C credit notes
- Make sure JDE entries agree with the physical slips
You will also need to report pricing differences as soon as they are identified.
Which systems will you use in the finance position?
The work includes QDocs and JDE.
QDocs is used to manage and track documentation such as claims and PODs.
JDE is used for business transactions such as credit-note processing.
Experience working accurately with digital finance and administrative systems can therefore be valuable in this role.
What do you need for the Van Sheet Clerk position?
You need:
- Matric
- Two to three years of administration and debtors experience
The role will suit someone who is comfortable working with financial documentation, reconciliations, deadlines and detailed administrative records.
What will you do as a Despatch Clerk?
The Pietermaritzburg Despatch Clerk supports the movement of stock from production into dispatch and then onto delivery routes.
You will also supervise a team of dispatch truck loaders.
Your work will include:
- Checking stock from the previous shift
- Monitoring stock movements
- Making sure loads are accurate
- Completing stock counts
- Managing crate movements
- Printing loading sheets
- Directing loaders
- Processing cash sales
- Updating stock transactions
This position sits much closer to daily supply chain and distribution operations.
How will you control stock?
You will need to verify stock from the previous shift and make sure stock is moved correctly from production into dispatch.
You will also complete cycle counts and make sure physical stock balances with the recorded quantities.
Loading accuracy is especially important because mistakes at dispatch can affect deliveries, inventory records and customer service.
What will crate control involve?
Reusable crates also need to be tracked accurately.
You will help manage crate movements through JDE and report any discrepancies.
Good crate control helps the business account for reusable transport assets and prevents avoidable losses.
Will you manage truck loading?
You will print loading sheets and tell loaders which stock needs to be pulled and in what order.
This requires good organisation because the correct stock needs to reach the correct vehicle and delivery route.
The role also involves supervising dispatch truck loaders, so you should be comfortable giving clear instructions and monitoring work.
Will you handle cash transactions?
The Despatch Clerk also performs some transactional duties.
You may need to cash up cash sales and make sure the amount balances with the relevant invoices.
This adds a financial-control element to a position that is otherwise heavily focused on stock and dispatch.
What qualifications do you need for the Despatch Clerk position?
You need:
- Grade 12 or NQF Level 4
A tertiary qualification in Supply Chain Management will be welcomed but is not listed as compulsory.
Previous dispatch experience is required.
Experience in FMCG, customer service or JDE will be advantageous.
Which skills will help in dispatch?
You should have:
- Good numeracy
- Ability to communicate in English
- Computer literacy
- Excel skills
- Email skills
- Stock-control ability
- Strong organisation
You must also be prepared to work shifts.
Which opportunity is better suited to your experience?
The Van Sheet Clerk position is better aligned with experience in:
- Debtors
- Finance administration
- Invoices
- Claims
- Credit notes
- Reconciliations
The Despatch Clerk position is more closely aligned with:
- Dispatch
- Stock control
- Loading
- FMCG operations
- Distribution
- Supply chain
Both positions use business systems and require accurate record keeping, but they sit in different parts of the operation.
How do you apply for the Durban position?
Applications for the Van Sheet Clerk must be submitted through the RCL Foods recruitment portal.
Apply for the RCL Foods Van Sheet Clerk position
Reference: RCL260908-4
Location: Durban, KwaZulu-Natal
Function: Finance
Employment: Permanent
Closing date: 22 September 2026
How do you apply for the Pietermaritzburg position?
Applications for the Despatch Clerk must also be submitted through the RCL Foods recruitment portal.
Apply for the RCL Foods Despatch Clerk position
Reference: RCL260915-3
Location: Pietermaritzburg, KwaZulu-Natal
Function: Operations / Manufacturing
Employment: Permanent
Closing date: 18 September 2026
