Bursary Clerk

Position Summary

Minimum Requirements:

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Human Resource Management / Public Administration / Business Management.
• Minimum of 1-year previous experience in administration environment

Job related knowledge:

• Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collect statistics.
• Knowledge and understanding of the legislative framework governing the Public Service.

Job related skills:

• Proven written skills and proficiency in English and at least one other South African language, Good interpersonal relations skills and Computer literacy.

Duties:

• Render administrative support for the bursary programme.
• Check bursary application for compliance. Return incomplete / incorrect application to applicants for correction.
• Verify status of applications on Personnel and Salary Administration (PERSAL) and capture applications.
• Prepare meeting packs for bursary committee members.
• Perform secretarial services at bursary committee meeting.
• Record and type correctly the minutes of the bursary committee meeting.
• Type letters and other correspondence when required.
• Communicate the bursary committee’s outcomes.
• Keep and maintain the filing system for the component.
• Compile payments for bursary holders.
• Capture and update expenditure per institution.
• Request statements of accounts / invoices and proof of registration from officials.
• Reconcile previous statement / results and new account statement.
• Compile payments for all bursary holders.
• Compile memorandum for approval by management.
• Ensure submission of payment for approval to management.
• Keep and maintain the incoming and outgoing document register of the component.
• Submit bursary payments to finance.
• Follow up on status of bursary payments.
• Provide proof of payments for institutions and bursary holders.
• Keep records of payments processed on weekly and monthly basis.
• Update database for bursary holders. Record, store, capture and retrieve data for the component.
• Instate bursary contracts on PERSAL.
• Update bursary transactions on PERSAL and Excel.
• Capture expenditure, extensions, resignations, suspensions, transfers and withdrawals on PERSAL.
• Report on the accuracy of the information on the database.
• Monitoring of student’s progress.
• Liaise with bursary holders on the programme.
• Conduct bursary audit monthly to check on the status of bursary holders.
• Obtain results and statements of account from bursary holders.
• Monitor and evaluate progress of students.
• Compile memorandum on withdrawals, extensions, suspensions and resignations.
• Raise debt with debtor’s section on resignations and withdrawals.
• Inform bursary holder about the withdrawal of the bursary.
• Report on the progress of students on bursary programme.
• Provide administrative support services within the component.
• Liaise with internal and external stakeholders in relation to workshops and career guidance.
• Nominate bursary holders to attend bursary information session.
• Make venue and transport booking for information sessions.
• Conduct information sessions.
• Report on information session

Enquiries

• Mr J Mabitsela Tel No: (012) 312 9325

How to Apply

Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 orhand delivered office hours to: 184 Jeff Masemola Street (formerly known as Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets, Pretoria or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001.

Download Z83 Application form

Kindly take note that with effect from 01 January 2021, DPSA approved the new Z83 Application Form (obtainable from any Public Service department). Applicants are requested to use the new application form as failure to do so will result in their application being disqualified. The Z83 form must be signed when submitted.

• Download New Z83 application
• Download Editable New Z83 application

Closing date

25 November 2022 at 16:00