Secretary

Position Summary

Minimum Requirements:

• Applicants must be in possession of a Grade 12 Certificate.
• No experience required.

Job related knowledge:

• Computer literacy (Microsoft Word, Excel, PowerPoint, etc).

Job related skills:

• Good telephone etiquette, Sound organizational skills, Language skills and ability to communicate well with
  people at different levels and from different backgrounds, Communication skills (written and verbal), Ability to act with tact and discretion and Good presentation skills

Duties:

• Provide secretariat / receptionist support service to the Director.
• Receive telephonic calls and refers the calls to the correct role players if not meant for the relevant senior manager.
• Record appointments and events on the diary.
• Type documents for the senior manager and other staff within the unit.
• Operate office equipment e.g., Fax machine and photocopier.
• Provide clerical support services to the senior manager.
• Liaise with travel agencies to make travel arrangements.
• Checks the arrangements when relevant documents are received.
• Arrange meetings and events for senior manager and staff in the unit.
• Identifies venues, invites role players, organise refreshments, sets up for scheduled meeting and events.
• Process the travel and subsistence claims for the unit.
• Process all invoices that emanate from the activities of the work of the senior manager.
• Record basic minutes of the meetings of the senior manager where required.
• Draft routine correspondence and reports.
• Do filing of documents for the senior manager and the unit where necessary.
• Administer matters like leave registers and telephonic accounts.
• Receive, record and distribute all incoming and outgoing documents.
• Handle the procurement of standards items like stationary, refreshments etc.
• Collect all relevant documents to enable the Director to prepare for meetings.
• Remain up to date with regard to prescripts / policies and procedures applicable to her / his work environment to ensure efficient and effective support to the senior manager.
• Study the relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly.
• Remain abreast with the procedures and processes that apply in the office of the senior manager

Enquiries

• Ms T Oliphant Tel No: (053) 830 4056

How to Apply

Applications can be submitted by post to Private Bag X5007, Kimberley, 8300 or hand delivered during office hours to: Magistrate Court Building, 6th floor, Knight Street, Corner of Stead Street, Kimberley, 8300.

Download Z83 Application form

Kindly take note that with effect from 01 January 2021, DPSA approved the new Z83 Application Form (obtainable from any Public Service department). Applicants are requested to use the new application form as failure to do so will result in their application being disqualified. The Z83 form must be signed when submitted.

• Download New Z83 application
• Download Editable New Z83 application

Closing date

25 November 2022 at 16:00