Administration Clerk (X2)

Position Summary

Minimum Requirements:

• Applicants must be in possession of a Grade 12 Certificate.
• No experience required.

Job related knowledge:

• Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collecting statistics.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of working procedures in terms of the working environment.

Job related skills:

• Language skills, Good communication skills (verbal and written), Planning and organisation skills, Computer literacy, Interpersonal relations.
• Flexibility and Ability to work within a team.

Duties:

• Render general clerical support services.
• Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics.
• Handle routine enquiries.
• Make photocopies and receive or send facsimiles.
• Distribute documents / packages to various stakeholders as required.
• Keep and maintain the filing system for the component.
• Type letters and / or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.
• Taking and drafting of minutes.
• Provide supply chain clerical support services within the component.
• Liaise within internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations and complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component.
• Provide personnel administration clerical support services within the component.
• Maintain a leave register for the component.
• Keep and maintain personnel records in the component.
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Provide financial administration support services in the component.
• Capture and update expenditure of the component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.

Enquiries

• Ms X Tlali Tel No: (021) 809 1643

How to Apply

Applications can be submitted by post to: Private Bag X10, Mowbray 7710 or hand delivered during office hours to: 14 Long Street, 5th Floor, Cape Town, 8001.

Download Z83 Application form

Kindly take note that with effect from 01 January 2021, DPSA approved the new Z83 Application Form (obtainable from any Public Service department). Applicants are requested to use the new application form as failure to do so will result in their application being disqualified. The Z83 form must be signed when submitted.

• Download New Z83 application
• Download Editable New Z83 application

Closing date

25 November 2022 at 16:00